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Move-In Schedule
Wednesday, May 7, 2025
Move in times will be staggered on Wednesday, May 7, 2025 to manage the flow of traffic and the construction of the hard walls.
Please adhere to your designated load-in time as per the colour coded move-in schedule.
Arrivals earlier than your scheduled time will not be accommodated. Should you wish to come after your scheduled time please let Ross know prior to Friday, May 2.
Move-in on Wednesday ends at 9:00pm. All exhibitors must leave the show floor at this time.
Thursday, May 8, 2025
All exhibitors will have access to the building on Thursday, May 8, 2025 starting at 8:00am.
Move-in on Thursday ends at 12:00pm (all vehicles must be off the show floor at this time).
All load-in must be completed by 12:00pm. Exhibitors may continue to set up their booths until 2:00pm to allow time to tidy the show floor before the fair opens at 4:00pm for our exclusive VIP event.
Please note: During move in and move out, exhibitors requiring services from SHOWTECH Power & Lighting or Stronco can visit us at the Exhibitor Order Desk, located at the Main Entrance on the show floor.
We recommend you have a copy of your submitted booth design and any additional orders on hand at the show for your reference.
Marshalling Yard
The move-in Marshalling Yard Lot will be Lot 852 South.
The move-out lot Marshalling Yard Lot will be Lot 852 South.
Move-In Badges
Exhibitors will be checked in upon arrival during move-in and issued a temporary move-in sticker badge.
Information about move out badges (for staff assisting with move out only) will be sent to you during the show.
The Exhibitor Badge desk will be open during move-in to pick up Exhibitor Badges used for access during the fair.
For information about exhibitor badges, please visit the Tickets & Badges page.
Off-Loading Options
Option #1: Dolly to Your Booth
You have the option to park your car in the designated off-loading area within the Better Living Centre and dolly (or hand carry) items from your vehicle to your booth.
- Report to the Marshalling Yard and get a pass to drive into the Better Living Centre (note, you won’t be driving right up to your booth, only to a designated offloading area within the building).
- From the Marshalling Yard you will be directed to the appropriate area where you will park your vehicle.
- At this point unload your vehicle and dolly (or hand carry) items to your booth. Exhibitors will have 30 minutes to offload their vehicles.
- Once your vehicle is empty you must remove your vehicle immediately to allow fellow exhibitors to park and begin unloading. During move-in and move-out exhibitors may park for free in Lot 854. To park during show days, exhibitors must purchase a parking pass that will be valid for Lot 854.
NOTE: This option is only available for personal vehicles such as cars, minivans, sport utility vehicles and pick-up trucks. Vehicles not qualified to drive to indoor offloading area include step vans, box trucks, trailers, any commercial vehicles, or a vehicle that can fit a pallet.
Cargo, and other high sided vans, may be permitted, pending space inside the loading area. If you are using a vehicle of this kind you may be required to wait until additional space becomes available.
Option #2: Shipping Company Delivery
If you have made prior arrangements to have your items delivered to the Better Living Centre by a shipping company, please direct your shipper to deliver to the East Loading docks of the Better Living Centre on Wednesday, May 7, 2025.
When packing your artwork and other materials to be delivered to the show, please ensure your items are clearly labelled with your name, address, booth number and the company you are shipping with.
You must make arrangements with your shipper to have your items delivered to your booth. If this will require a forklift, please make these arrangements ahead of time with Stronco by completing the Material Handling Form below.
Order Material Handling here.
If you are not going to be onsite for the delivery, please make arrangements for the shipper to leave your crates without a signature. Artist Project staff cannot sign for any deliveries.
Shipping
Stronco Logistics Services
The official transportation provider and customs broker of Artist Project is Stronco Logistics Services. Their services include:
- All modes of domestic and international shipping including land, air, and sea
- Real time freight tracking
- Canada, U.S. and international customs clearances
- Advance warehousing
To ship your product to the show, please follow these procedures:
- Label your crates/boxes in large, legible lettering with your return address and the
following information:
Your name
Booth number
Name of shipping company
c/o Artist Project
Better Living Centre, Exhibition Place
195 Princes' Blvd
Toronto, Ontario M6K 3C3
- You must be present to sign for the delivery. Artist Project staff is not authorized to sign on your behalf. Alternatively, you can request that your shipper drop off your delivery at your booth without a signature
- If you are receiving a shipment during show hours, all couriers and shippers must check in at the Information Desk (just inside the main entrance) before making their way to your booth
- Please make the necessary arrangements if you require a forklift with Stronco using the Material Handling Order Form below
Stronco Logistics Services
www.stronco.com
logistics@stronco.com
1-800-665-2621
To order Material Handling (link coming soon).
Other Shipping Companies
Artverb
www.artverb.com
info@artverb.com
416-576-8820
MuseumPros Art Services
www.museumpros.com
info@museumpros.com
416-588-0568
FedEx
www.fedex.com
Material Handling/Forklift Service & Advance Warehousing
Material Handling/Forklift Service
Material Handling/Forklift Service
Stronco Logistics Services is the official material handling service provider for this event. Material handling service includes:
- Unloading of shipment and delivery to booth
- Return of empty crates to booth after show closing
- Loading of shipment from booth to carrier of choice
- This service automatically includes move in and move out support
Please note: Transportation to and from show site is not included as part of this service.
Order Material Handling here.
Advance Warehousing
Benefits of advance shipping:
- Storage of materials for up to 30 days prior to show
- Priority delivery of shipment to your booth prior to start of exhibitor move in
- Saves you valuable time and additional costs during set-up
Service includes:
- Receive shipment at the warehouse up to 30 days in advance of show (any items stored
beyond 30 days will incur additional charges) - Provide inventory count and record any visual damage
- Delivery of materials to show site
- Unloading of shipment and delivery to booth
- Removing of empty containers from booth to designated storage area
- Return of empty containers to booth after show closing
- Loading of shipment from booth to carrier of choice
Order Advance Warehousing here.
Move-Out
Move-out takes place Sunday, May 11 from 6:00pm to 11:00pm. The move-out memo (coming soon) with additional information regarding move-out procedures will be distributed to all exhibitors onsite.
All art must be packed on Sunday night. If you have arranged with a shipping company for a Monday morning pick-up, all art must be securely packaged, clearly labelled, and left in the designated Monday Pick-Up area. Any items left at the Better Living Centre after Monday, April 15 after 12:00pm will be shipped back at the exhibitor’s expense.